Transport Officer

Job Description: Transport Officer

Department: EMS

Reports To: Head of Emergency Medical Services

Employment Type: Full-time

Job Purpose

The Transport Officer is responsible for planning, directing, and coordinating all day-to-day fleet and transport operations. This role ensures that internal company goods, materials, or personnel are moved safely, efficiently, and cost-effectively across Tanzania. The ideal candidate will balance logistical precision with a strict adherence to Tanzanian traffic laws and local transport regulatory frameworks.

Key Responsibilities

• Fleet Management & Scheduling: Plan, coordinate, and monitor daily vehicle dispatch schedules and route planning to optimize fuel consumption and ensure timely deliveries/transit.
• Regulatory Compliance: Ensure all company vehicles and drivers strictly comply with Tanzanian laws, including LATRA (Land Transport Regulatory Authority) regulations, TRA vehicle registrations, valid insurance coverage, and required weight/axle load limits.
• Driver & Team Supervision: Manage, schedule, and supervise the internal team of company drivers and dispatch staff. Conduct regular safety briefings and verify that all drivers hold valid driving licenses with the correct classifications for their respective vehicles.
• Maintenance & Inspections: Oversee routine servicing, preventive maintenance, and emergency repairs of the vehicle fleet to minimize downtime and ensure roadworthiness.
• Cost & Fuel Tracking: Monitor transport expenses, track vehicle fuel efficiency, manage fuel cards/allowances, and identify opportunities to reduce operational waste.
• Incident & Emergency Management: Act as the primary point of contact for real-time breakdowns, accidents, or police checkpoint delays, ensuring quick resolution and proper documentation.

Skills and Qualifications

Required:

• Education: Advanced Diploma or Bachelor’s degree in Logistics and Transport Management, Supply Chain, NIT (National Institute of Transport) qualifications, or a business-related field.
• Experience: 3+ years of experience in fleet management or transport operations.
• Local Regulatory Knowledge: Deep understanding of the Tanzanian Road Traffic Act, LATRA compliance guidelines, and vehicle inspection standards.
• Technical Savvy: Vehicle GPS tracking systems and route optimization tools.
• Leadership: Strong people management skills to lead and motivate a dedicated team of drivers and support staff.